Document Management and Processes
Safe and reliable choice for your needs of enterprise content management
With EBIT EasyDocs, forget worries: our goal is to provide all the advantages of document management and at the same time protect your documents against loss, damage or unauthorized access to information. With over 20 years experience in the market, we have the solution that best suits your needs to manage all documents and information across your organization.
With the EBIT records management solution, you can scan all your documents for easy management; it is also possible to download these documents from the Internet.
- Document scanning.
- Work processes Automation.
- Streamlined access to records and contracts.
- Possibility of downloading from the Internet.
- Prevents the loss or dispersal of documents. We can also know the status of a given document or record at any time.
- Allows for customer access to these documents when needed.
- Improves the way clients/suppliers view our processes.
EBIT AP enables companies to automate the capture, forwarding, validation and management of supplier invoices.
The EBIT solution to automate the input and output of all documents involved in the buying cycle -Orders, invoices, delivery notes and other communications-regardless of format reception (paper, email, EDI …) as well as the accounting tasks in the ERP or corporate management system.
The EBIT solution automates all incoming and outgoing purchase cycle documents – orders, delivery notes, packing slips and other communications – in whatever form (paper, e-mail, EDI, etc.) and their accounting in the ERP or corporate management system.
- Scanning of supplier invoices and automated extraction of data for validation and integration with the corporate system (accounting).
- Scanning of delivery notes and packing slips, with automated extraction of data for integration with the corporate system.
- Incident management through automated processing of supplier faxes and e-mails.
Digital archiving with access to documents from the accounting entry.
- Document verification and approval workflow with full traceability.
- Automation of the bulk of supplier communication via post, e-mail, fax, text messaging or web publishing.
- Administrative tasks automation.
- Reduced processing times.
- Increased control at different stages of the process.
- Costs Savings associated with paper mailings, data entry, etc.
- Issues and process disruption reduction.
- Quick access to centralized information, resulting in faster resolution of queries, incidents and inquiries about goods deliveries and invoice receipts.
- Certified scanning.
Companies does not want medium- long period of recovery. So, why not shorten it?
Managing working capital is more important than ever in the current business environment. And what will make the difference is the efficiency on management of accounts receivable. Processing paper invoices with manual methods of production and shipping, requires much time and resources. Precisely what companies have less. The solution to that more and more companies choose is automation thanks to EBIT Accounts Receivable.
Delivery of 100% of customer invoices electronically. This solution can be used by any business, regardless of its technology platform and management software.
- Automated issuing and sending of customer invoices.
- Transmission in a format compatible with the management system of the invoiced company: PDF, EDI, XML (e-invoicing).
- Possibility of sending by post, fax, e-mail, web portal.
- Extraction of the necessary data (from the ERP or accounting tool containing the information) for the generation of electronic billing documents.
- Possibility of issuing the electronic invoice with a preferred format.
- Make the invoice legally valid by means of a digital certificate.
- Digital archiving with access to documents from the ERP.
- Web portal access for clients/.
- Lower operating costs.
- Improved financial and operating cash management.
- Substantial improvement in document handling.
- Guaranteed invoice delivery to 100% of recipients.
- Frees up physical storage space.
- Optimal information backup.
- Improved handling of customer relations.
- Control process optimisation.
Manage customer orders in the traditional way is a burden in terms of time spent, money and resources.
While the volume of orders and the need to increase productivity level, companies seek new ways to break tradition and to update its management system customer orders.
With this solution, data is automatically extracted and sent to the corporate ERP. The scanned orders can be kept for easy resolution of questions and/or queries. Approval workflows can also be set up between two or more employees.
- Order scanning.
- Extraction and validation.
- Digital archiving.
- Approval workflow.
- Integration with corporate applications.
- Fast and flexible resolution of incidents and queries.
- Enhanced customer service.
- Reduction in average collection time.
Shipments Document Management
Shipping document solutions EBIT can be used in SaaS mode or installed in their computer systems.
Will allow you to send emails, faxes and / or mail from their management systems or from your own workstation. EBIT is able to perform layout tasks, electronic signatures, enveloping, etc. unattended.
Automated sending of business documents. Works seamlessly with any management system or ERP, allowing 24/7 access from your PC or the management application.
- Data extraction and validation.
- Digital archiving.
- Approval workflow/digital signature.
- Integration with corporate applications.
- Connectors for fax, e-mail, SMS, post, web portal.
- Updating of obsolete application features to improve communication with clients/ and/or suppliers.
In order to improve processes throughout your organization, EBIT seamlessly integrates with applications already implemented, such as ERPs, CRMs, legacy systems, email, etc.
SaaS or License Mode
The EBIT automation solutions offer flexible development options with very little need for support. They can be installed in their offices or as a process in the cloud.
EBIT is an independent platform client computer environment; EBIT CxP offers a solution to automate every phase of process management.
What Client’s Say
“Trás unos años en funcionamiento, hemos logrado muchos beneficios en términos de tiempos y eficiencia de procesos, motivación del personal, ahorros en máquinas de fax, consumibles y comunicaciones”.
“Las necesidades más apremiantes de SAPLEX consistían en reducir el tiempo de generación de informes referentes al seguimiento de la producción de nuestras máquinas de la cadena de producción. “
“EBIT nos ha permitido mejorar considerablemente la comunicación con nuestros clientes y proveedores, prestando de esta manera un mejor servicio en lo que se refiere a la entrega de documentación, tal como Pedidos, Albaránes de Entrega y Facturas.”